Terms and Conditions | ESN Accounts

Effective date: October 2024

Terms and Conditions of Use of ESN Accounts platform

The use of ESN Accounts is subject to the Terms of a legal agreement between you and Erasmus Student Network AISBL (hereof referred as “ESN International”) . The present document contains the agreement and explains the General Terms. These Terms are referred to below as the “General Terms”. In addition to these, the agreement with ESN International will also include the Terms of any legal notes applicable to the services provided time by time, which are referred as “Additional Terms”. All the terms are part of the agreement and collectively binding for the user. In case of any contradiction between the “Additional Terms” and “General Terms”, the “Additional Terms” shall take precedence in relation to that service.

Before registering with ESN in order to use its services, you must read this document and agree to the Terms of Use and Privacy Policy.

Please note that the Terms of Use as well as the Privacy Policy may change from time to time. When we change the Terms of Use you will be soon informed. If the Privacy Policy here accepted should change, we will not reduce your rights without your explicit consent. For this purpose, the changes of the Privacy Policy rules will be notified on this page, and the prior versions of the Privacy Police rules will be stored in an archive so that you may review them at any time.

Acceptance of the Terms of Use and Privacy Policy

You must accept the Terms by:clicking on “accept” or “agree” to the Terms of Use, where this option is made available to you by ESN Accounts in the user interface for any service.

Please, take in mind that you may not use an ESN Account if you are not of legal age to form a binding contract with ESN International.
You are suggested to print or save a local copy of the present agreement containing the Terms of Use and Privacy Policy.
About the information collected and your privacy

We will only collect personal information about you when you register on our platform and when you use our website as set, and only as set, in our Privacy Policy.

You are not allowed to create an ESN Account for anyone other than yourself without permission, as well as to not create more than one personal account profile.
Limitations on use.

By using this online platform and its services users confirm they are, at least, 18 (eighteen) years old. Otherwise, users can still use the services of this platform in conjunction with, and under the supervision of, their parent(s) or guardian(s). If you do not qualify, please do not use nor register on ESN Accounts and its services.

Any individual who qualifies to the aforementioned requirements is free to surf through this website as it publicly is. Notwithstanding, only fully registered users with a valid membership from one of our active Local Sections and with an associated role in the platform will be given the rights to fully access to the ESN intranet.

ESN services are made available for, and only for, organisational purposes and granting access rights to ESN members and alumni. Users should not use without permission ESN services, or other users where applicable - specially its contact features -, to sell products or services or to increase traffic to another website for commercial reasons such as, but not limited to, sales, promotion or advertising, neither for very personal and/or sensitive purposes and/or misconduct, such as, but again not limited to, disclosing or collecting personal information - with special focus on sensitive information -, harassment and/or informing about non-ESN related topics, among others. Users are not allowed, under any circumstances, to use the search results provided by ESN Accounts in its own intranet or platforms (whether online or offline) , or reuse and display services of ESN or duplicate ESN pages on other websites. If a user wants to incorporate or replicate the services of ESN on another website, he/she must enter into a contract with Erasmus Student Network AISBL and acquire the proper permissions and/or licensing where applicable. To use all or part of ESN services on your own website, please contact us at wpa[at]esn.org.
Content used and disseminated by ESN Accounts

The sites and/or content referenced in the search results or offered as links by ESN can be provided or created by ESN Sections or ESN National bodies’ members ESN International has no control over, therefore, assumes no liability on such content provided by them. In the same way, any individual leaving a comment on this site entirely assumes the responsibility for the content of these comments and any liabilities it might derive into.

If a user downloads content from ESN Accounts, this user is required to have the rights to use it by any means. This content, including graphics, logos, icons and service names are registered and non-registered trademarks owned by Erasmus Student Network AISBL.
Communications.

By registering at and/or using ESN Accounts and its features, the user consents to receive electronic communications and notices from ESN in regards to security and notifications related to your account and role given in the intranet as defined in the Privacy Policy of this platform.

The user has the right, but not the obligation, to receive the ESN Newsletter and other communications by clicking in the correspondent checkbox during the registration process or in its account settings, as well as to share the user’s account details to our commercial partners under, and only under, previous and explicit acceptance by the user, only for the purposes individually set and following the guidelines and complying with the limitations set in our Privacy Policy.

The users agree that any notice, agreement, disclosure or other communications that we send to them electronically will satisfy any legal communication requirements, including that such communications be in writing.

For the purpose of this intranet and in order to be able to delivery a complete service, the registered users could be contacted by any other member of the ESN intranet and within the ESN intranet - regardless if the final communication is delivered to an internal inbox of the intranet or an external one such as those offered by emailing services.
Prohibition of automated queries.

It is forbidden to send automated queries to ESN services or its users without the explicit prior consent of ESN, for the first, and the explicit and properly collected consent or the user, for the later.
Liability and Indemnity.

Erasmus Student Network AISBL accepts no liability, particularly related to the accuracy, content, completeness, legality, reliability, or operability or availability of information or material displayed in the results obtained by the ESN services. Erasmus Student Network AISBL accepts no responsibility for the deletion, failure to store, transmit incorrect or inappropriate transmission of such information or data. Erasmus Student Network AISBL accepts no responsibility for any harm resulting from downloading or use of information or data available on the Internet through the services of ESN, neither for any failures, delays or interruptions in these services.

Users agree to indemnify and hold the Erasmus Student Network AISBL and its related organizations, and each of their respective directors, officers, employees, agents and merchant partners harmless from and against any third-party claim or cause of action, including reasonable attorneys' fees and court costs, arising, directly or indirectly, out of your use of ESN services or the violation of any law or the rights of any third party by the users of ESN Accounts or any third-party providing additional services to the ESN.
Content features or links referenced on ESN Accounts.

ESN International may receive applications from people who wish to comment, amend, modify or delete certain features or content or links referenced by ESN Accounts. Erasmus Student Network AISBL reserves the right to process these requests on a case by case basis. For comments relating to content, links or features, please contact us at wpa@esn.org.
Automated decisions taken by us about you

Assumptions are made about your interests depending on the information you have entered.

For example, if you registered with ESN International via a university in Spain, we assume you are interested in offers applicable in Spain. Assumptions are made about your interests depending on the courses you have studied. If you provide us with a university e-mail address we assume you are studying at that university unless you provide us with your university information. We assume you speak certain languages based on your nationality.

This assumption is very limited and for most nationalities there are no language assumptions made.

For any technical questions about the Terms of Use and the Privacy Policy of ESN Accounts please contact us through our website or write to us at ESN International, Rue Joseph II 120, 1000 Brussels, BELGIUM, or by sending an e-mail to wpa[at]esn.org.
Copyright

The content of ESN Accounts may include text data and multimedia items (such as texts, drawings, graphics, logos, icons, images, audio and video material, photographs and programmes), which are protected by the provisions of national and international law applying to intellectual property. The textual data and multimedia items are the exclusive property either of ESN International or of their authors. The user must respect the intellectual property rights held by ESN International and third parties, without prejudice to the rights and exceptions provided by any binding provisions. Reproduction of textual data and multimedia items which are the property of ESN International or of third parties and for which the ESN holds the rights of use is authorized for non-commercial purposes only provided that the entire item is reproduced and the source is acknowledged.

Of course, the user undertakes not to delete or change the indications of the author or the source and not to seek to circumvent the technical measures put in place to protect documents and multimedia items, such as print or download restrictions and visible or invisible tagging. Any infringement may lead to civil and criminal proceedings, besides to lead to the removal of the account.

For any doubt on the identification of the right holders or as to the conditions of use of a particular item, as well as to communicate any information or to report any mistake please send an e-mail to wpa[at]esn.org.
Location of the data

The seat of ESN International is ESN International, Rue Joseph II 120, 1000 Brussels, BELGIUM. The data collected by ESN International could be stored in different places and (under contract) by data processors and third parties appointed by us.
Disputes and Governing Law.

You agree that these terms of service or any claim, dispute or controversy (whether in contract, tort or otherwise, whether preexisting, present or future, and including statutory, standing-orders-related and equitable claims) between you and ESN arising from or relating to these Terms and Conditions, their interpretation or breach, termination or validity, the relationships which result from them, ESN Accounts and its services or any related transaction shall be governed by and construed in accordance with the laws of Belgium and the applicable European and/or International Law where Belgian law does not suffice to govern the matter.
General

If any provision of these Terms & Conditions is held to be invalid or unenforceable, such provision shall be interpreted in good faith in the minimums needed to make it valid in coherence with the rest of the clauses of this Agreement. Should this not be possible, such provision shall be stuck and the remaining provisions shall be enforced.

Headings are for reference purposes only and in no way, define, limit, construe or describe the extent or scope of such section. Our failure to enforce any provision of these Terms & Conditions shall not constitute a waiver of that or any other provision.

These Terms & Conditions set forth the entire understanding and agreement between you and the Erasmus Student Network with respect to the subject matter hereof.
Responsible body

The “controller” of the processing of your data is the ESN’s International Board.

The data may be treated by some specific “processors” on behalf of the controller as defined in our Privacy Policy.
Oauth clients

By registering for and using our OAuth provider service (“Oauth client”), you ("Client", "you", "your") agree to be bound by these Terms and any additional terms, policies, or agreements that may apply. If you do not agree to these Terms, you may not use our Service.

ESN International provides an OAuth provider service that allows you to authenticate and authorize your users to access resources securely. The Service includes access to APIs, documentation, and tools to integrate our OAuth client into your applications.

To use our Oauth client, you must have the authority to enter into this agreement on behalf of your organization and to agree to comply with all applicable laws, regulations, and industry standards.

As a Client, you agree to:
1. Use our Oauth client only for lawful purposes and in accordance with these Terms.
2. Maintain the security and confidentiality of your OAuth client credentials, including your Client ID and Client Secret.
3. Ensure that your applications comply with applicable privacy and data protection laws.
4. Be solely responsible for the end-user data you collect, process, or transmit using our Service.
5. Keep your Organization contact details up to date and notify us promptly of any unauthorized use of your Oauth client.
6. Use the Oauth client only in the platform it is requested for.
You agree not to:
1. Use the Service in any manner that violates any law, regulation, or contractual obligation.
2. Use the Service to facilitate or engage in any fraudulent, harmful, or illegal activities.
3. Modify, reverse engineer, decompile, or disassemble any part of the Service.
4. Interfere with or disrupt the functionality, security, or integrity of the Service.
5. Use the Service to send unsolicited or unauthorized advertising, promotional materials, or spam.
We strive to provide continuous access to the Service but do not guarantee 100% uptime. We reserve the right to modify, suspend, or discontinue the Service (in whole or in part) at any time without notice. We are not liable for any unavailability, interruptions, or loss of data resulting from the Service's downtime or changes.

Our Oauth client may be provided free of charge or with associated fees. If applicable, you agree to pay all fees for the use of the Oauth client according to the terms of the pricing plan selected. We reserve the right to modify our pricing at any time with reasonable notice.

Failure to pay the required fees may result in the suspension or termination of your account.

Our collection, use, and protection of your information are governed by our Privacy Policy. By using the Service, you acknowledge and consent to the collection and use of your information as described in our Privacy Policy.

You are solely responsible for ensuring the compliance of your application with applicable data protection laws, including obtaining necessary consents from your end users for any data collected, processed, or transmitted using our OAuth provider.

We may suspend or terminate your account and access to the Oauth client at any time without notice if:
1. You breach any provision of these Terms.
2. Your use of the Service poses a security risk, harms others, or is unlawful.
3. Required by law or regulatory requirements.
You may terminate your account at any time by contacting us. Upon termination, you will cease all use of the Service, and any outstanding payments will become due immediately.

You agree to indemnify and hold your Organization, its affiliates, officers, directors, employees, and agents harmless from any claims, damages, liabilities, or expenses (including attorney fees) arising from:
1. Your use of the Service.
2. Your violation of these Terms.
3. Any data you collect, process, or transmit using the Service.
4. Your violation of any applicable law, regulation, or rights of any third party.

If you have any questions related to this Terms of Use or our Privacy Policy or how we use the personal information we have about you, please feel free to contact us through our website or write to us at ESN International, Rue Joseph II 120, 1000 Brussels, BELGIUM, as well as by emailing to board[at]esn.org